India’s Fastest growing
Warehousing and fulfilment
Platform.

Description

VersionX’s Material Gate Pass Management System is a cloud-powered, intelligent solution that automates the entire gate pass process, including returnable (RGP), non-returnable (NRGP), in/out, and transfer workflows. It eliminates manual paperwork, speeds up approvals, and ensures secure, accountable, and transparent material movement across facilities.

How It Works:

Raise Gate Pass Request – Staff enter material details (type, quantity, purpose, photos, etc.).

Approval Workflow – Multi-level digital approvals via app, web, or WhatsApp.

Digital Pass Generation – System generates QR code/reference pass.

Security Verification – Gate staff validate passes for in/out movements.

Returnable Tracking – Tracks due dates, sends reminders for pending RGP returns.

Audit Logs – Every movement is logged with user, timestamp, and status for compliance.

Key Features:

Customizable Fields – Capture serial numbers, vendor IDs, photos, and any material-specific details.

Streamlined Approvals – Parallel/sequential workflows tailored to company policies.

Automated Alerts – Email & mobile notifications for approvals, returns, or delays.

Unique Identification – QR/barcode-enabled material tracking.

Reports & Analytics – MIS dashboards for movement history, returns due, and transfers.

Real-Time Monitoring – Track gate pass activities across multiple sites and branches.

Seamless Integrations – Works with visitor, vendor, and vehicle management systems.

Audit Trails – Full compliance with detailed activity logs.

Vendor & Vehicle Management – Store vendor/vehicle info for faster processing and security validation.

Configurable Security Rules – Role-based permissions, approval hierarchies, and access policies.

Benefits:

Eliminates paper-based delays with instant digital workflows.

Improves accountability and transparency with tamper-proof logs.

Ensures foolproof security for capital goods and material movement.

Enhances efficiency and compliance with real-time reports and analytics.

Fully customizable to suit organizational policies and facility needs.

With VersionX’s Material Gate Pass Management System, businesses can streamline material movement, reduce risks, and improve operational efficiency across all their facilities.