Keys Management System (Cloud-Based with RFID Hardware & Audit Trail)
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Year-long Helpdesk
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Long Description
VersionX’s Keys Management System (KMS) is a secure, cloud-hosted solution designed to digitize and automate the entire process of physical key management. With RFID-based hardware, role-based access controls, real-time logging, and automated alerts, it ensures zero misuse, loss, or confusion. Every key issue and return is digitally recorded, making the system tamper-proof, accountable, and compliant for industries like real estate, hospitality, government, and manufacturing.
How It Works:
Key Registration – Add all physical keys with details like type, purpose, and location.
User Assignment – Issue keys to authorized staff based on roles, departments, or approvals.
Digital Logging – System logs every key issue and return with timestamp and user ID.
Alerts & Reminders – Automated notifications for delayed returns or unauthorized access.
Return & Handover – Track real-time returns or transfers between users.
Access Controls – Role-based permissions restrict who can access specific keys.
Audit Trail – Searchable logs and detailed reports provide full visibility.
Key Features:
RFID-Enabled Tracking – Automates identification of keys during issue/return.
Digital Key Records – Eliminate manual paper logs with secure digital records.
Real-Time Updates – Logs updated instantly for accuracy and transparency.
Mobile App – Handy app for recording key handovers anytime, anywhere.
Centralized Dashboard – Single-pane view of all key activities across locations.
Alerts & Notifications – Instant reminders for overdue keys or unauthorized access.
Comprehensive Logs – Track key name, handover date, time, and responsible staff.
Customizable & Scalable – Adaptable for offices, hotels, warehouses, and enterprises.
Benefits:
Prevents key misplacement or misuse through foolproof digital tracking.
Increases individual and team accountability with time-stamped handover logs.
Saves time and resources by automating manual registers.
Enhances security compliance with full audit trails.
Provides seamless oversight for admins through centralized monitoring.
With VersionX’s Keys Management System, organizations gain real-time visibility, security, and accountability for all physical keys—ensuring efficient operations and peace of mind.
