Warehouse Executive Job Description

Warehouse Executive Job Description

Table of Contents

• Glossary
• Introduction
• Personal Attributes
• Applicable National Occupational Standards (NOS)
• Qualification Pack (QP) Parameters
• Minimum Educational Qualification & Experience
• Key Responsibilities
  • Data Management (LSC/N0129)
  • Inbound and Outbound Operations (LSC/N0130)
  • Quality Check and Inventory Reconciliation (LSC/N0131)
  • Transport Coordination (LSC/N0132)
  • Health, Safety, and Security Procedures (LSC/N9905)
  • Integrity and Ethics in Operation (LSC/N9904)
  • Verify GST Invoices (LSC/N9906)
  • Forecasting and Trend Analysis (LSC/N0110)
  • Resource Allocation (LSC/N0127)
• Skills and Knowledge
  • Technical Skills
  • Soft Skills
  • Safety and Compliance
• Assessment Criteria
• Review and Updates
• FAQs

Glossary

• ERP: Enterprise Resource Planning
• KPI: Key Performance Indicator
• SLA: Service Level Agreement
• PPE: Personal Protective Equipment
• GRN: Goods Receipt Note
• GST: Goods and Services Tax

Introduction

A Warehouse Executive is responsible for updating warehouse data into the ERP system, preparing reports, analyzing data for trends, preparing forecasts, printing labels, and coordinating with line functions to ensure seamless operation of warehouse functions.

Personal Attributes

A Warehouse Executive should be proactive, organized, and detail-oriented. The individual should have strong computer and numerical skills, good interpersonal skills, and the ability to work with various stakeholders.

Applicable National Occupational Standards (NOS)

• LSC/N0129: Warehouse Data Management and Analysis using ERP
• LSC/N0130: Perform Inbound and Outbound ERP Operations and Reporting
• LSC/N0131: Perform Operations Quality Check and Inventory Reconciliation
• LSC/N0132: Perform Vehicle Planning and Transport Coordination
• LSC/N9905: Follow Health, Safety and Security Procedures
• LSC/N9904: Maintain Integrity and Ethics in Operation
• LSC/N9906: Verify GST Invoices
• LSC/N0110: Forecasting and Trend Analysis
• LSC/N0127: Decision Science-Based Resource Allocation and Streamline Operations

Qualification Pack (QP) Parameters

• Sector: Logistics
• Sub-Sector: Warehousing (Storage & Packaging)
• Occupation: Warehousing Operations, Documentation, and Reporting
• Country: India
• NSQF Level: 4
• Credits: 19
• Aligned to NCO/ISCO/ISIC Code: NCO-2015/4321.01 to 4321.05 and ISCO-88/4132, 4321, 4322
• Minimum Educational Qualification & Experience:
  • 12th Grade Pass
  • OR 10th Grade Pass with 2 years of relevant experience
  • OR Certificate-NSQF (Level 3 - Data Feeder-Warehouse) with minimum education as 8th Grade Pass with 3 years of relevant experience

Minimum Job Entry Age: 19 Years

Key Responsibilities

1. Data Management (LSC/N0129)
   • Collect and feed information into ERP.
   • Analyze transactional data and report summaries.
   • Coordinate and communicate internally and externally.
2. Inbound and Outbound Operations (LSC/N0130)
   • Perform arithmetic checks on inbound and outbound packages.
   • Conduct preliminary QC checks for damages.
   • Prepare inbound and outbound reports and verify documentation.
3. Quality Check and Inventory Reconciliation (LSC/N0131)
   • Identify samples for quality checks.
   • Conduct basic product description matches and verify authenticity.
   • Perform inventory reconciliation and prepare reports.
4. Transport Coordination (LSC/N0132)
   • Plan vehicle requirements based on client shipping needs.
   • Coordinate with transporters for pickups and deliveries.
   • Monitor in-transit vehicle movements and update ERP.
5. Health, Safety, and Security Procedures (LSC/N9905)
   • Follow health, safety, and security procedures.
   • Ensure compliance with safety standards and regulations.
6. Integrity and Ethics in Operation (LSC/N9904)
   • Maintain integrity and ensure data security.
   • Follow professional and ethical practices in all operations.
7. Verify GST Invoices (LSC/N9906)
   • Check the applicability of GST for transactions.
   • Verify invoices for accuracy and completeness.
8. Forecasting and Trend Analysis (LSC/N0110)
   • Conduct trend analysis to identify seasonal and cyclical trends.
   • Prepare forecasts and share data with management.
9. Resource Allocation (LSC/N0127)
   • Prepare daily work plans and allocate resources.
   • Monitor daily operations and resolve issues as they arise.
   • Ensure the upkeep of warehouse infrastructure.

Skills and Knowledge

Technical Skills

• Proficiency with ERP systems.
• Data analysis and report preparation.
• Handling inventory management systems.

Soft Skills

• Effective communication.
• Problem-solving and critical thinking.
• Team collaboration.

Safety and Compliance

• Knowledge of safety regulations.
• Proper use of PPE.
• Compliance with organizational standards.

Assessment Criteria

• Preparation and planning for data management and operations.
• Execution of tasks with accuracy and compliance.
• Proper documentation and reporting of tasks and issues.

Review and Updates

For further details or to apply, please contact: contact@logisticscouncil.com

FAQs

1. What is a Warehouse Executive?
   • A Warehouse Executive manages data in the ERP system, prepares reports, analyzes data, and coordinates warehouse operations.
2. What are the main responsibilities?
   • Key responsibilities include data management, quality checks, inventory reconciliation, transport coordination, and ensuring safety and compliance.
3. What personal attributes are important?
   • Proactivity, organization, attention to detail, strong computer skills, and good interpersonal skills.
4. What are the applicable NOS for this role?
   • Relevant NOS include data management, ERP operations, quality checks, transport coordination, safety procedures, and integrity maintenance.
5. What qualifications are required?
   • Minimum educational qualification is the 12th grade or equivalent experience and certifications.

*As per government guidelines, this data may vary as it is a sample.