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Compliances

Created On: January 24th, 2024 at 12:55 PM

Particulars

Requirements

Warehouse Operator

Depositor

RegistrationVAT Registration/CertificateYesYes
Sales Tax RegistrationYes 
Excise Registration with Central Excise Department (Manufacture of Dutiable goods)Yes 
Customs RegistrationYes 
Registration certificate issued by the Accreditation Agencies registered with National Cooperative Development Corporation (NCDC))Yes 
PAN Card Yes
TIN Number (Synonymous with VAT and CST registration)YesYes
Profession Tax Certificate (N/A for Delhi) Yes
CST Certificate (Now synonymous with VAT/TIN registration) Yes
TAN Certificate Yes
Import of goods – IEC Number Yes
Registration Certificate (Shops and Establishments Act)YesYes

For Manufacturer Factory Registrations:

  • SSI (small scale); or
  • MSME (micro-small-medium); and
  • DIC registration.

With local authority:

  • For land location of a production unit, permission from local municipal corporation or other units of the city/district; like BDA or BBMP in Bangalore.
 Yes
LicensesNOC or warehouse license from the Municipal Corporation or local authorityYesYes
Factory License (for Karnataka issued by Karnataka, Department of Factories, Boilers, Industrial Safety and Health) Yes
All Vehicle used for transportation to have valid documents (as per Motor Vehicle Act, 1939YesYes
InsuranceIf the stock is Purchased: Transportation and Transit Insurance NOTE: Insurance of imported goods/equipment would need to be arranged on a very selective basis and only for cases where the value of individual shipment is expected to be in excess of Rs. 5 crores. Yes

Statutorily required insurances:

  • Inventory and Goods Insurance (Rule 3 (8), Warehouse Regulations, 2011)
  • Fire Insurance (Rule 3 (8), Warehouse Regulations, 2011)
  • Workmen’s Compensation Insurance/ Employees Liability Insurance (Workmen Compensation Act, 1923)
  • Burglary Insurance (Rule 3 (8), Warehouse Regulations, 2011)
YesYes
Product liability insurance Yes
Inland cargo Insurance (Specifically for covering goods that are transported within the country- a form of Marine Insurance)YesYes
Truck Cargo Policy Yes
Stock Throughput Insurance Yes

Insurance Policies:

  • Special fire perils policy (for a value not less than the actual value of the stocks held in storage at a given point of time and if the stocks exceed the limit of insurance cover value/sum insured then warehouseman shall immediately get enhanced the value of sum insured from insurance company otherwise, the warehouse has to bear the cost of un-insured stocks and has to pay to the depositor. In case of loss of stocks). Policy should give details of different stocks with “held in trust” clause.
  • Other risks such as floods and riots, strikes or terrorism shall be covered as an add on policy of special fire perils
  • Theft and burglary policy – The warehouseman has to take this policy on first loss basis and he shall ensure that the policy adequately covers the risks.
  • Misappropriation – The warehouseman shall take policy of covering losses of goods etc. due to fraudulent activities of an employee of warehouse, then the said risks shall be adequately covered.
  • Special fire perils policy (for a value not less than the actual value of the stocks held in storage at a given point of time and if the stocks exceed the limit of insurance cover value/sum insured then warehouseman shall immediately get enhanced the value of sum insured from insurance company otherwise, the warehouse has to bear the cost of un-insured stocks and has to pay to the depositor. In case of loss of stocks). Policy should give details of different stocks with “held in trust” clause
YesYes
SecurityProper and adequate packaging of the goods. Yes
Ensuring that all goods are transported in a safe manner to the Warehouse Yes
The goods are to be accompanied with a person who has sufficient skill to handle the goods which also includes unloading from the vehicles and packing the same in the shifts. Yes
Maintaining proper register of the goods which were unloaded in the warehouse. Yes
Ensure that a copy of such list of goods are handed over to the warehouse in charge Yes

Measures for the Warehouse:

  • Well protected boundary walls/barbed wire fencing etc.
  • Gates with appropriate locking arrangements.
  • Entry points & Exit Points guarded by trained security.
  • Security Cabin
  • Gate-Pass to be issues for the goods passing in and out from the warehouse
  • Register for Incoming and Outgoing vehicles, Employees
  • CCTV and/or biometrics systems in place
  • Packing and storage requirements as per Warehouse Manual for Operationalizing of Warehousing (Development & Regulation) Act, 2007 (37- 2007)
Yes 
StandardsAll godowns of 25000 MTs or above capacity will be preferably Railway siding godowns and all other godowns should be preferably within 8 Kms. of a Railway goods shed with full rake Railway siding facility.Yes 
Certificate from Bureau of Indian Standards (BIS)/ CWC/FCI StandardsYes 
If the warehouse does not have its own arrangement for pest control activity for scientific treatment, assaying of stocks and other activities such as security arrangements etc., then Authority will allow third party agreement with service providers and a copy of such agreements may be obtained by accreditation agency for submission to WDRAYes 
FSSAI License/RegistrationYesYes
Ownership DocumentsProof of ownership (Sale Deed, Tax Receipt, etc.); orYes 
Registered lease Deed (rights with the warehouseman to use the relevant warehouse for the purposes of operating a warehouse)Yes 

Place of business

  • Address Proof of the Company (Title deed/lease deed/rent agreement of the premises, leased or rented out specifically for conducting such business)
 Yes

Proof of Address/Location of the Manufacturing (If Manufacture)

  • Occupancy Certificate (if claiming Ownership over the manufacturing land)
  • Lease Deed/Rent Agreement (if the manufacturing unit is rented/leased).
 Yes

Incorporation Documents

  • Incorporation Certification
  • Memorandum of Association
  • Articles of Association
 Yes
Receipts of the purchase

Bills that show that the purchase of the good is complete.

 Yes
Delivery records

To authenticate actual delivery of the goods purchased, records of the same reaching the user.

 Yes
Agreement of Sale

To show that there is a subsisting agreement between the user and his source, for the subsequent sale of the particular good.

 Yes
Import Proof

Bill of Lading/Airway Bill /Rail receipt or any other despatch document, issued by a government agency (like the Department of Posts) or an agency duly authorized by the concerned Ministry/Department.

 Yes
EnvironmentalNOC from Fire and Emergency Services Department (e.g. In Karnataka it is issued by Karnataka Fire and Emergency Services Department)  YesYes (If manufacturer)
NOC from the State Pollution Control Board (with the consent for establishment and consent for operations)YesYes (If manufacturer)
Fire-fighting arrangements including Fire Extinguishers, Sand BucketsYes 
Equipment’s, such as, sprayers, gas mask, canisters, gloves, gum boots, goggles, aprons, etc. available at the Warehouse (depending on the nature of goods being deposited at the warehouse)Yes 
Quantity of pesticides – insecticides for prophylactic treatment, fumigants for fumigation and rodenticides for rodent control.Yes 
If the warehouse does not have its own arrangement for pest control activity for scientific treatment, assaying of stocks and other activities such as security arrangements etc., then Authority will allow third party agreement with service providers and a copy of such agreements may be obtained by accreditation agency for submission to WDRAYes 
NOC – Explosive Clearance License (Explosive Act, 1908 and Explosive Rules, 2008)Yes 
Clearance under Essential Commodities Act, 1955Yes 
Labour Laws CompliancesThe proposed minimum manpower requirement are approved by the Authority with suggestions that in case pest control and security services are out sourced, the manpower requirement may be adjusted accordingly.YesYes
Registration under Employee State Employee State Insurance Act, 1948  
Registration Certificate under Contract Labour (Regulation and Abolition) Act, 1970Yes 
Compliances

Legal Meteorology act compliances (since the weight/ storage capacity plays major role in warehouse)

  • Proper and adequate packaging of the goods.
  • Ensure that all goods are transported in a safe manner to the Warehouse
  • The goods are to be accompanied with a person who has sufficient skill to handle the goods which also includes unloading from the vehicles and packing the same in the shifts.
  • Maintaining proper register of the goods which were unloaded in the warehouse.
  • Ensure that a copy of such list of goods are handed over to the warehouse in charge.
 Yes
Maintaining Net-Worth: The minimum Net-worth applies to the warehouse on the basis of total storage capacity of goods in tonnes. The minimum net-worth requirements for registration with the Authority is 0.5 Crores where the total storage capacity in tonnes is at least Less than 1,000 tonnesYes 
State SpecificLayout plan of the Warehouse (for e.g. Warehouse in Bangalore region requires a BBMP Approval or any such development authority approval, depending on the area i.e. Urban or Rural/SEZ, etc.)Yes 
Others

Training for Warehouse Supervisor Training is also tailored to the Warehouse Supervisor, who has the primary authority and responsibility for overseeing the management of warehouse inventories.

  • Warehouse operations
  • Key Performance Measurement
  • Leading MRO materials team
  • ABC Analysis
  • Min / Max Modeling
  • Maintenance and Operations Coordination
YesYes